Meeting Prep Automation

Workflow Overview

This advanced automation workflow captures Calendly booking details and uses the Perplexity API for deep research on both the attendee and their company. It consolidates insights using OpenAI's o3-mini for reasoning and text-to-speech for audio generation, before sending personalized emails via Gmail.

Required Tools & Integrations

• n8n (cloud or self-hosted)
• Calendly API (free with paid Calendly plan)
• Perplexity API for research ($20/month)
• OpenAI API ($20/month)
• Text-to-speech service ($10/month)
• Gmail (free)

Total monthly cost: ~$70-90 depending on meeting volume.

Steps

1. Capture Calendly booking details automatically
2. Use Perplexity API for deep attendee and company research
3. Process insights with OpenAI o3-mini for reasoning
4. Generate comprehensive meeting prep audio files
5. Send personalized prep emails via Gmail
6. Automate the entire prep workflow while you sleep

Business Benefits & ROI

• Time Savings: Save 2-3 hours per meeting on manual research
• Preparation Quality: Deep insights on attendees and companies
• Personalization: Tailored prep materials for each meeting
• Audio Format: Listen to prep during commute or exercise
• Automation: Works 24/7 without manual intervention